Sustainability Policy・Management

Sustainability Policy

1.Basic Policy

Mitsui Fudosan Accommodations Fund Management Co., Ltd. ("the Company"), as the asset management company for Nippon Accommodations Fund Inc., (“NAF”) in recognition of the importance of initiatives for sustainability including environmental and social considerations for carrying out asset management activities, strives to achieve asset management activities giving consideration to reduction of environmental load and diversified affiliations and collaborations with various internal and external stakeholders, in line with the "Group Environmental Policy" and "Policy for Social Contribution Initiatives" established by the Mitsui Fudosan Group. Moreover, as an asset management company of an investment corporation, based on the recognition of the importance of corporate governance, the Company strives to ensure thorough compliance and establish a structure for risk management, and implement necessary measures.

2.Reduction of Environmental Load

  1. Promoting energy saving and reduction of CO2 emissions
    By promoting efficient use of energy in asset management activities and pursuing introduction of energy-saving facilities, etc., the Company endeavors to reduce CO2 emissions through energy saving.
  2. Preserving water environment and promoting resource saving and waste reduction
    The Company aims to preserve the water environment by initiatives for saving water and introduction of water-saving devices. The Company also makes an effort to promote reduction of harmful substances, resource saving and waste reduction.

3.Collaborations with Various Internal and External Stakeholders

  1. Officers and employees
    The Company recognizes that human resources are the most valuable assets and strives to create an employee-friendly and healthy work environment in order for individual officers and employees to fully exert their capabilities as well as to promote initiatives for human resource development through training support and other measures. In addition, the Company aims to improve awareness of sustainability by continuously providing training sessions and awareness programs for its officers and employees.
  2. Tenants
    The Company strives to implement disaster prevention measures by improving response times during emergencies and strengthening preparedness during normal times in rental apartments, the major assets for which it manages investments, in an effort to enhance safety and security of the properties. At the same time, the Company aims to improve customer satisfaction by enhancing the level of tenants' comfort.
  3. Supply chains
    The Company requires its property management companies and other business partners to understand and collaborate on its initiatives concerning sustainability and to establish structures and implement measures for environmental and social considerations, in an effort to promote initiatives in its supply chains.
  4. Local community
    As a member of the local community, the Company endeavors to contribute to the vitalization and development of the local communities where assets it manages are located.

4. Initiatives for Governance

  1. Thorough compliance
    The Company has established an organizational structure that should secure compliance with laws and regulations and implement fair transactions at any time. At the same time, the Company works to ensure that its officers and employees will act based on high ethical values and win the trust of its stakeholders.
  2. Establishment of risk management structure
    The Company has established a proper risk management structure to appropriately manage a variety of risks, to avoid or minimize risks in conducting asset management.

5.Information Disclosure to Stakeholders such as Investors

The Company endeavors to actively disclose this Policy and its initiatives and performance to stakeholders such as investors.

The Mitsui Fudosan Group's Social Contribution/Environmental Initiatives

Mitsui Fudosan Co., Ltd., the parent company of the Asset Management Company, has established "The Group Environmental Policy" and "Policy for Social Contribution Initiatives" regarding the Mitsui Fudosan Group's social contribution/environmental initiatives under the group statement of "Bring affluence and comfort to urban living" Please refer to "ESG Report" for the Mitsui Fudosan Group's social and environmental initiatives.

In-House Structure for Promotion of Sustainability

The Asset Management Company has established the "Sustainability Promotion Office" (the "Office") in order to implement the "Sustainability Policy." The Office is comprised of general managers from each team as well as personnel appointed by the general managers and holds regular meetings more than four times a year, in principle, to set objectives and formulate implementation plans concerning NAF's promotion of defining materiality related to sustainability. Objectives and implementation plans of materiality formulated by the Office are deliberated and decided upon at the Investment Committee, which includes the President & CEO of the Asset Management Company who is a member of the Committee and the ultimate decision maker, and the decided materiality, objectives and implementation plans are shared throughout the Office with all officers and employees. Furthermore, the Office reports on the progress status of objectives and implementation plans at the Investment Committee twice a year, in principle, and receives a review on management.

Privacy Policy

Mitsui Fudosan Accommodations Fund Management Co., Ltd.

Mitsui Fudosan Accommodations Fund Management Co., Ltd. (the "Company") recognizes the importance of protecting personal information and specific personal information, etc. (where "specific personal information, etc." as used herein shall refer collectively to Individual Numbers and specific personal information), and has established and implements the following privacy policy with respect to the handling of personal information and specific personal information, etc. that the Company collects, retains and manages in exercising its asset management duties on behalf of Nippon Accommodations Fund Inc. ("NAF"). The Company has also established and implements rules on how the protection of personal information and specific personal information, etc. is handled. The Company periodically revises the content of the privacy policy and the rules noted above whenever necessary.

1.Compliance with Relevant Laws and Ordinances

The Company strives to protect personal information and specific personal information, etc. by abiding by the "Act on the Protection of Personal Information" (the "Personal Information Protection Act"), the "Act on the Use of Numbers to Identify a Specific Individual in the Administrative Procedure" (the "My Number Act") and other relevant laws and ordinances, as well as the "Guidelines for Personal Information Protection in the Financial Field" (the "Guidelines in Financial Field") and "Guidelines for proper handling of Specific Personal Information (for private entities)," etc., (referred collectively as "Laws and Ordinances, etc.") in the handling of personal information and specific personal information, etc.

2.Collection of Personal Information and Specific Personal Information, etc.

The Company collects personal information and specific personal information, etc. through legal and appropriate means to the extent necessary to perform its services. Moreover, the Company shall not collect special care-required personal information without consent from the individual except in cases required by laws and ordinances, nor shall the Company collect sensitive information (as defined in the Guidelines in Financial Field) except in cases stipulated in the Guidelines in Financial Field.

3.Purpose of Use of Personal Information and Specific Personal Information, etc.

The Company uses specific personal information, etc., only to the extent provided by laws and ordinances. In addition, other than these, any personal information collected by the Company are used, only for the following purposes. As for sensitive information, it shall not be used except in cases stipulated in the Guidelines in Financial Field.

  1. To enforce the rights of those who own securities issued by NAF, to fulfill the obligations of NAF and to carry out measures to ensure a smooth relationship among NAF and its investors;
  2. To prepare and file various reports and documents of NAF in accordance with the Investment Trust and Investment Corporation Act, the Companies Act and other relevant laws and, to manage the information of NAF's investors;
  3. To respond to inquiries concerning the bonds, additional investment units and securities issued by NAF;
  4. To carry out operations related to the acquisition, transfer and leasing of assets by NAF and the management of real estate;
  5. To carry out general affairs the Company is responsible for or to carry out operations incidental or related to (1) through (4) above; and
  6. To provide personal information to a third party within the scope necessary to fulfill the purpose of use indicated in (1) through (5) above.

4.Provision of Personal Data and Specific Personal Information to Third Parties

Unless otherwise provided by the My Number Act, etc., the Company will not provide specific personal information to a third party, regardless of whether or not the consent of the individual has been obtained. In addition, other than these, the Company may provide personal information to a third party, only in the following cases. As for sensitive information, it shall not be provided to third parties except in cases stipulated in the Guidelines in Financial Field.

  1. In cases of the provision to a third party within the scope of the purpose of use as set forth in the preceding paragraph "3. Purpose of Use of Personal Information and Specific Personal Information, etc."; and
  2. Other cases where the provision is permitted under the Act on the Protection of Personal Information.

5.Disclosure Requests, etc.

The Company strives to respond swiftly and appropriately when a request for notification of purpose of use is made or when asked to disclose, modify, add, delete, suspend using, erase, or discontinue the provision to third parties the retained personal data (including retained personal data pertaining to specific personal information) of an individual after verifying that the request is from the individual himself/herself.

6.Security Measures

The Company has implemented all necessary and appropriate measures in accordance with the relevant Laws and Ordinances, etc., to ensure the security of personal data and specific personal information, etc., such as prevention of leakage, loss or damage.

7.Inquiries Regarding Personal Information and Specific Personal Information, etc.

The contact information for inquiries related to the Company's handling of personal information and specific personal information, etc., requests for notification of purpose of use, disclosure, correction, addition, deletion, suspension of use, erasure, or discontinuation of the provision to third parties concerning the retained personal data (including retained personal data pertaining to specific personal information) and complaints, etc., is provided below. The Company will respond as quickly as possible and in good faith to complaints and consultations regarding personal information and specific personal information, etc.

Mitsui Fudosan Accommodations Fund Management Co., Ltd.
1-4-1, Nihonbashi, Chuo-ku, Tokyo 103-0027
Tel : 03-3246-3677
(9 a.m. - 5 p.m. (excluding weekends, holidays and scheduled non-working days))

The Company is also a member of the Investment Trusts Association, Japan (JITA), which is a personal information protection organization authorized under the Act on the Protection of Personal Information. JITA accepts complaints and provides consultation concerning its members' handling of personal information.

JITA Investor Advisory Office
Tel : 03-5614-8440

8.Revisions

The Company may revise this privacy policy from time to time in order to ensure the protection of personal information and specific personal information, etc., and to conform to changes in laws and ordinances. Please confirm the date of the last revision provided below.

Enacted : July 31, 2006
Latest revision : May 30, 2017

Terms of Use

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The copyrights and intellectual property rights to all contents (information, trademarks, designs, etc.) on this website shall belong to Mitsui Fudosan Accommodations Fund Management Co., Ltd. ("the Company") or the respective right-holder(s). Therefore, unauthorized reproduction, use, duplication, distribution or alteration of the content contained in this website is prohibited.

2. Disclaimer

The Company accepts no liability for any problems, losses and damages that may arise from actions taken or not taken due to judgments made based on the information contained in this website. Moreover, the Company accepts no liability for any damages that may result from unauthorized alteration of the text, leakage of textual content, fraudulent use by third parties and any other incidents involving the information contained in this website. Note that the operation of this website may be suspended or terminated and the contents contained in this website may be modified at any time without a prior notice. The Company accepts no liability for any problems, losses and damages that may result from such suspension, termination and modification.

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The laws of Japan shall apply to the use of this website and the interpretation and the application of the Terms of Use. The Tokyo District Court shall have exclusive jurisdiction over any disputes related to this website.

Inuiries

Inquiries to Mitsui Fudosan Accommodations Fund Management Co., Ltd.
Tel 03-3246-3677 (main line)
Hours 9 a.m. - 5 p.m. (excluding weekends, holidays and scheduled non-working days)