Organization Chart

General Meeting of Shareholders Auditor Board of Directors Compliance Committee Chief Compliance Officer (CCO) President & CEO (CEO) Investment Committee Investment Division Chief Investment Officer (CIO) Investment, Research & Strategy Team Asset Management Team Financial Division Chief Financial Officer (CFO) Financial Team Corporate Operation Team

Privacy Policy

Mitsui Fudosan Accommodations Fund Management Co., Ltd.

Mitsui Fudosan Accommodations Fund Management Co., Ltd. (the "Company") recognizes the importance of protecting personal information and specific personal information, etc. (where "specific personal information, etc." as used herein shall refer collectively to Individual Numbers and specific personal information), and has established and implements the following privacy policy with respect to the handling of personal information and specific personal information, etc. that the Company collects, retains and manages in exercising its asset management duties on behalf of Nippon Accommodations Fund Inc. ("NAF"). The Company has also established and implements rules on how the protection of personal information and specific personal information, etc. is handled. The Company periodically revises the content of the privacy policy and the rules noted above whenever necessary.

1.Compliance with Relevant Laws and Ordinances

The Company strives to protect personal information and specific personal information, etc. by abiding by the "Act on the Protection of Personal Information" (the "Personal Information Protection Act"), the "Act on the Use of Numbers to Identify a Specific Individual in the Administrative Procedure" (the "My Number Act") and other relevant laws and ordinances, as well as the "Guidelines for Personal Information Protection in the Financial Field" (the "Guidelines in Financial Field") and "Guidelines for proper handling of Specific Personal Information (for private entities)," etc., (referred collectively as "Laws and Ordinances, etc.") in the handling of personal information and specific personal information, etc.

2.Collection of Personal Information and Specific Personal Information, etc.

The Company collects personal information and specific personal information, etc. through legal and appropriate means to the extent necessary to perform its services. Moreover, the Company shall not collect special care-required personal information without consent from the individual except in cases required by laws and ordinances, nor shall the Company collect sensitive information (as defined in the Guidelines in Financial Field) except in cases stipulated in the Guidelines in Financial Field.

3.Purpose of Use of Personal Information and Specific Personal Information, etc.

The Company uses specific personal information, etc., only to the extent provided by laws and ordinances. In addition, other than these, any personal information collected by the Company are used, only for the following purposes. As for sensitive information, it shall not be used except in cases stipulated in the Guidelines in Financial Field.

  1. To enforce the rights of those who own securities issued by NAF, to fulfill the obligations of NAF and to carry out measures to ensure a smooth relationship among NAF and its investors;
  2. To prepare and file various reports and documents of NAF in accordance with the Investment Trust and Investment Corporation Act, the Companies Act and other relevant laws and, to manage the information of NAF's investors;
  3. To respond to inquiries concerning the bonds, additional investment units and securities issued by NAF;
  4. To carry out operations related to the acquisition, transfer and leasing of assets by NAF and the management of real estate;
  5. To carry out general affairs the Company is responsible for or to carry out operations incidental or related to (1) through (4) above; and
  6. To provide personal information to a third party within the scope necessary to fulfill the purpose of use indicated in (1) through (5) above.

4.Provision of Personal Data and Specific Personal Information to Third Parties

Unless otherwise provided by the My Number Act, etc., the Company will not provide specific personal information to a third party, regardless of whether or not the consent of the individual has been obtained. In addition, other than these, the Company may provide personal information to a third party, only in the following cases. As for sensitive information, it shall not be provided to third parties except in cases stipulated in the Guidelines in Financial Field.

  1. In cases of the provision to a third party within the scope of the purpose of use as set forth in the preceding paragraph "3. Purpose of Use of Personal Information and Specific Personal Information, etc."; and
  2. Other cases where the provision is permitted under the Act on the Protection of Personal Information.

5.Disclosure Requests, etc.

The Company strives to respond swiftly and appropriately when a request for notification of purpose of use is made or when asked to disclose, modify, add, delete, suspend using, erase, or discontinue the provision to third parties the retained personal data (including retained personal data pertaining to specific personal information) of an individual after verifying that the request is from the individual himself/herself.

6.Security Measures

The Company has implemented all necessary and appropriate measures in accordance with the relevant Laws and Ordinances, etc., to ensure the security of personal data and specific personal information, etc., such as prevention of leakage, loss or damage.

7.Inquiries Regarding Personal Information and Specific Personal Information, etc.

The contact information for inquiries related to the Company's handling of personal information and specific personal information, etc., requests for notification of purpose of use, disclosure, correction, addition, deletion, suspension of use, erasure, or discontinuation of the provision to third parties concerning the retained personal data (including retained personal data pertaining to specific personal information) and complaints, etc., is provided below. The Company will respond as quickly as possible and in good faith to complaints and consultations regarding personal information and specific personal information, etc.

Mitsui Fudosan Accommodations Fund Management Co., Ltd.
1-4-1, Nihonbashi, Chuo-ku, Tokyo 103-0027
Tel : 03-3246-3677
(9 a.m. - 5 p.m. (excluding weekends, holidays and scheduled non-working days))

The Company is also a member of the Investment Trusts Association, Japan (JITA), which is a personal information protection organization authorized under the Act on the Protection of Personal Information. JITA accepts complaints and provides consultation concerning its members' handling of personal information.

JITA Investor Advisory Office
Tel : 03-5614-8440

8.Revisions

The Company may revise this privacy policy from time to time in order to ensure the protection of personal information and specific personal information, etc., and to conform to changes in laws and ordinances. Please confirm the date of the last revision provided below.

Enacted : July 31, 2006
Latest revision : May 30, 2017

Terms of Use

1. Intellectual Property Rights

The copyrights and intellectual property rights to all contents (information, trademarks, designs, etc.) on this website shall belong to Mitsui Fudosan Accommodations Fund Management Co., Ltd. ("the Company") or the respective right-holder(s). Therefore, unauthorized reproduction, use, duplication, distribution or alteration of the content contained in this website is prohibited.

2. Disclaimer

The Company accepts no liability for any problems, losses and damages that may arise from actions taken or not taken due to judgments made based on the information contained in this website. Moreover, the Company accepts no liability for any damages that may result from unauthorized alteration of the text, leakage of textual content, fraudulent use by third parties and any other incidents involving the information contained in this website. Note that the operation of this website may be suspended or terminated and the contents contained in this website may be modified at any time without a prior notice. The Company accepts no liability for any problems, losses and damages that may result from such suspension, termination and modification.

3. Links

Some links and banners on this website take users to other websites that are not operated by the Company. The Company accepts no liability or responsibility with respect to the contents contained in those websites.

4. Recommended Browsers

Using Internet Explorer 5.5+ or Netscape Navigator 6.0+ is recommended in viewing this website. Please use the latest Flash plug-ins.

5. Forward-Looking Statements

The information contained in this website may include forward-looking statements regarding the Company's future financial position and business performance. Such forward-looking statements are subject to certain risks and uncertainties, and website users are advised that actual results may differ from such statements due to changes in the business environment and other factors in the future.

6. Applicable Laws and Court of Jurisdiction

The laws of Japan shall apply to the use of this website and the interpretation and the application of the Terms of Use. The Tokyo District Court shall have exclusive jurisdiction over any disputes related to this website.

Inuiries

Inquiries to Mitsui Fudosan Accommodations Fund Management Co., Ltd.
Tel 03-3246-3677 (main line)
Hours 9 a.m. - 5 p.m. (excluding weekends, holidays and scheduled non-working days)

Compliance Committee

Deliberates and approves basic and important matters related to legal compliance with the Chief Compliance Officer (CCO) as chairperson

  • Matters on planning compliance guidelines and compliance programs
  • Action of improvement measures to be taken for matters violating/ suspected to be violating compliance guidelines
  • Determine whether there are compliance issues of matters that require approval of the compliance committee concerning transactions of sponsor-related parties
  • Determine whether there are compliance issues of matters that require approval of the compliance committee and which CCO suspects violation
  • Determine whether there are compliance issues of other matters that CCO judges violation
  • Matters related to selection and removal of CCO
  • Other important issues in terms of compliance

Investment Committee

Deliberates on specification of investment policies stated in the Article of Incorporation, policies on financing and payment of distributions, acquisition and disposal of properties, and management policies.

Matters concerning basic policy in investment

  • Matters on planning and revising investment policy of management of assets
  • Matters on planning and revising annual management plan
  • Planning and revising basic policy of the fund’s distribution
  • Other important matters concerning investment policy

Matters concerning individual transaction of properties

  • Selecting transaction (acquisition of new properties and disposal of assets) and determining conditions
  • Matters on new property management contract, building management contract, and contracts concerning renovation
  • Matters on determining conditions of new investment units, reservation of new investment units, and Investment Corporation Bonds
  • Determine acquisition of own investment units and its condition
  • Other important matters concerning management of assets and financing

Investment, Research & Strategy Team

Matters on below

  • Plan and transaction of property acquisition
  • Plan and transaction of property disposal
  • Planning property and/or market research
  • Research and report on economic trends and real estate market
  • Research and development of property management methods

Asset Management Team

Matters on below

  • Approval of property management plan and action.
  • Establishing and conducting new plans for property management
  • Planning and conducting large-scale repair

Financial Team

Matters on below

  • Financial plans
  • Planning and conducting debt finance
  • Issuing corporation bonds, planning and conducting repayment
  • Planning equity issuance and response to investors’ inquiry
  • Planning acquisition of own investment units
  • General financial structuring
  • Distribution planning
  • Planning and conducting investment of surplus funds
  • IR

Corporate Operation Team

Matters on below

  • Handling investment corporation issues
  • General administrative operations of fund management
  • General finance fund administration
  • Accounting
  • Administrative operations of organizing investment corporation
  • General disclosure issues
  • General management policy and drawing of budget
  • Operating meeting of shareholders and meeting of board of directors
  • Revision or abolition of rules and regulations
  • Human resource of the asset management company
  • Accounting and finance of the asset management company
  • General affairs of the asset management company
  • Operation, maintenance, and management of information equipment of the asset management company
  • Public relations of the asset management company
  • Handling issues related to administrative agencies and industrial associations
  • Assisting Chief Compliance Officer
  • Responding to inquiries and complaints